An exciting opportunity has arisen for a highly organised and proactive Office Manager & Executive Assistant to join a successful and growing business. This is a varied and hands-on role combining office management, executive support and HR administration responsibilities.
Working closely with the senior leadership team, you will be responsible for ensuring the smooth day-to-day running of the office whilst providing first-class support to senior executives. This role would suit an experienced and adaptable individual who enjoys taking ownership, solving problems and juggling multiple priorities in a fast-paced environment.
Office Management
- Oversee the efficient day-to-day operation of the office.
- Act as the main point of contact for all facilities and office-related matters.
- Liaise with the company's outsourced IT provider and coordinate IT support and equipment procurement.
- Manage mobile phone contracts and telecommunications suppliers.
- Maintain the company website and coordinate updates where required.
- Manage supplier relationships and contracts, ensuring excellent service levels and value for money.
- Coordinate office maintenance, repairs, cleaning and health & safety requirements.
- Order stationery and office supplies and manage office budgets.
- Administer office security, including key and alarm fob management.
- Maintain company insurance policies and ensure ongoing compliance.
- Act as Fire Marshal and First Aider, ensuring all equipment and records remain up to date.
- Coordinate office relocations and office improvement projects when required.
Events & Travel
- Organise company events including staff socials, Christmas and summer parties, client events and executive dinners.
- Manage the company's British Airways On Business account and ensure travel bookings are correctly recorded.
- Coordinate business travel arrangements and associated logistics.
Human Resources
- Assist with recruitment activities and candidate coordination.
- Manage the onboarding process for new employees.
- Support HR administration and employee records.
Executive Assistant Support
- Provide comprehensive diary management for senior executives.
- Organise meetings, travel and restaurant bookings.
- Screen and monitor emails during periods of travel or high workload.
- Manage expenses and general administrative support.
- Prepare documentation, presentations and correspondence.
- Coordinate Senior Leadership Team meetings, including agenda preparation, minute-taking and action tracking.
- Provide personal and lifestyle administration support to senior leaders as required.
About You
The successful candidate will possess:
- Previous experience as an Office Manager, Executive Assistant, Operations Coordinator or similar role.
- Exceptional organisational and planning skills.
- Strong attention to detail and the ability to manage multiple priorities.
- Excellent communication and relationship-building skills.
- A proactive, hands-on approach with strong problem-solving abilities.
- Confidence dealing with senior stakeholders and external suppliers.
- Good IT skills, including Microsoft Office.
- The ability to work independently and maintain complete confidentiality.
What's on Offer?
- A varied and rewarding role with significant responsibility.
- Exposure to senior leadership and involvement across the business.
- Friendly and collaborative working environment.
- Opportunity to make a genuine impact within a growing organisation.
- Competitive salary and benefits package.
If you are a highly organised professional who thrives in a multifaceted role and enjoys being at the heart of a business, we would love to hear from you.